A Secure Home for Your Permanent Records
Organize, preserve, and quickly access important documents across your district, from personnel files and staff evaluations to finance materials and historical archives.
PermaDocs Features
- Organize permanent records across district departments in one system.
- Quickly find what you need across your archive.
- Customize folders and attributes to fit your needs.
- Extract key information from documents for easier searching.
- View recent uploads, accessed documents, and activity.
- Manage user access based on roles and responsibilities.
Decades of Files. A Digital Future.
Permanent records can span decades, departments, and countless files. PermaDocs gives districts one secure, organized place to preserve digital records and keep important information accessible for years to come.
With information easier to organize, search, and retrieve, your team can spend less time tracking down documents and more time focused on the work in front of them.
Find What You Need. Faster.
Optional Scanning Services
Have physical documents that need to make the transition to digital? Professional pickup and scanning services are available as an optional add-on to PermaDocs. Our scanning partner handles the digitization process, helping prepare your documents for organization in PermaDocs.
Frequently Asked Questions
PermaDocs is a secure, searchable solution that helps districts organize, preserve, and access permanent digital records for years to come.
PermaDocs can support personnel files, staff evaluations, finance records, Special Education files, historical archives, and other permanent district records.
PermaDocs can support records across Human Resources, Finance, Business, Special Education, and other departments with long-term recordkeeping needs.
PermaDocs uses Optical Character Recognition (OCR) technology to recognize text within uploaded documents and make that information searchable. Combined with customizable attributes, your team can quickly locate the records and details they need.
Yes. Teams can create folders and customize attributes based on the types of records and information they need to manage.
Optional pickup scanning services are available through our scanning partner to convert physical files into digital records that can be organized and preserved in PermaDocs.
Yes. PermaDocs is hosted using industry-standard security safeguards, with access restricted to authorized users through secure login. Role-based permissions ensure users only have access to information appropriate for their responsibilities.
Schedule a live demo with our team to see how PermaDocs can support your district’s permanent records.